Shared Governance

Bylaws for Cinema Tenure/Tenure Track Search Procedures (approved 10/5/18)

Establishment

  • The Committee will consist of 5 tenured members of the Cinema faculty elected by secret ballot by the Cinema faculty-at-large, including probationary faculty.
  • In exceptional cases, junior faculty may serve on a search committee if approved by the President of the University according to Academic Senate policy.
  • Tenured faculty can self-nominate or be nominated by other members of the faculty and/or by the School of Cinema Director.
  • To achieve greater diversity across searches, it is preferable for search committee membership to rotate every year.
  • The Director of the School may serve on the search committee, if elected, or submit a separate recommendation.

Advertising

  • The Committee drafts the call for applications and related search documents following the language used by the faculty-at-large to determine and secure the respective search.
  • Search documents are to be approved by the Dean of the College of Liberal & Creative Arts as well as the Dean of Faculty Affairs prior to any marketing.
  • Every effort should be made to advertise to a diverse pool of potential applicants.
  • All faculty in the School of Cinema are encouraged to recruit applicants by forwarding the approved call for applications to colleagues, discussing the strengths of the School, College and University with potential applicants, and addressing basic questions.
  • Once an applicant applies for a position, all future questions with the applicant should be forwarded to the Search Committee.

Applications

  • The Director of the School will charge a member (s) of the staff to support the administrative needs of the Committee, ensuring that each applicant’s file is complete before the Committee begins deliberations and sending out confirmation notices.
  • Only the respective staff member(s), the elected members of the Search Committee, and the Director of the School can review candidate files and upload them in the “box” folder assigned by Faculty Affairs.

Deliberations

  • All meetings of Search Committee members, whether formal or informal, shall be clearly announced to all members of the Search Committee with written advance notice, so than all Search Committee members may participate, with the exclusion of one-on-one meetings between such parties and the Search Committee Chair acting within her/his formal reporting capacity.
  • Any meeting scheduled with the Chair or Dean will include all duly noted members of the committee unless it is simply for reporting.
  • The Search Committee should produce a “long” list of 7-10 candidates for “Skype” interviews, conduct those interviews, and then, after discussion, produce a “short” list of 4 candidates to interviews for Dean approval, on which the Director shall be duly copied.
  • The Director of the School may participate in the “Skype” interviews, but not the deliberations that follow. This is because the Director may elect to write a separate recommendation.
  • In the event that a candidate is eliminated from the list for campus visits for whatever reason (e.g., a candidate drops out, the Dean rejects a candidate) the Search Committee should bring an alternative.
  • The Chair of the Search Committee shall regularly report on the progress of the Search to the Director of the School, conveying the names of the selectees, the status of invitations, any budget overages planned, etc.
  • Any changes to the composition of the finalists must be reported to the Chair immediately.

Campus Interviews

  • It is always advisable to have at least three candidates come in for a campus interview.
  • Upon approval of the Dean, the committee organizes campus visits to include all of the:
    • Providing cover letters, syllabi, CVs and sample work to the faculty-at-large;
    • Interview with the search committee;
    • Interview with the Director of the School;
    • Interview with the Dean;
    • Interview with the Provost if the position comes with tenure
    • Teaching demonstration and/or student critique;
    • Research/creative work presentation
    • Meetings with select students;
    • A social event such as lunch or dinner.
  • All faculty not on leave should at minimum arrange to attend the presentation and a social event for each candidate. Faculty not on the Committee may volunteer to help by escorting interviewees to campus appointments, airport pick-ups, etc.

Recommendation

  • Only after references have been strictly vetted for all interviewed candidates shall the Search Committee convene to deliberate on its recommendation.
  • Once determined, the Search Committee shall report its deliberation result to the Director, and shall bring their recommendation to the faculty at large at the earliest scheduled faculty meeting.
    • The committee can recommend one candidate, rank the candidates, recommend two candidates, or recommend extending the search to the following year.
  • The faculty-at-large should discuss the strengths and weaknesses of each candidate brought to campus, hear a full report of the reference checks, consider the preliminary recommendation offered by the Search Committee, and ask questions of the Search Committee and School Director. At the conclusion of the meeting, the faculty-at-large, including untenured faculty, offer its recommendation to the Search Committee.
    • The recommendation should be conducted by secret ballot.
  • If the faculty vote produces a different result from the recommendation of the Search Committee, the Search Committee reconvenes to discuss whether or how to amend their recommendation. In such a case, the Search Committee will conduct a second secret ballot vote to determine its final ranking, and thus recommendation to the Dean.
  • The Search Committee’s recommendation to the Dean, on which the Director shall be copied, should summarize the rationale behind its recommendation along the lines of the search ad and the position description. In its recommendation, the Committee should also clearly report the recommendation made by the faculty-at-large, providing the final faculty ballot count.
  • If not on the Search Committee, the Director of the School will submit a separate recommendation. The recommendation may concur with the recommendation of the Search Committee, or offer an alternative recommendation. The Director’s letter should summarize his or her rationale.

Candidate

  • The Director of the School makes both the Committee recommendation letter and Director recommendation letter available to the faculty-at-large.
  • Once a recommendation is accepted by the Dean, the Committee’s work is complete and it falls to the Dean to negotiate with the selected candidate(s).
  • The Director of the School provides all required search documents to Faculty Affairs, to be provided by the Chair of the Search Committee.
SF STATE CINEMA 2019-2020 SERVICE COMMITTEES
Committee Person Years
Director Celine Parreñas Shimizu    
Coordinators M.A. - Steve Choe 1st year
  M.F.A. - Weimin Zhang 4th year
  Undergrad - Scott Boswell  1st year
SEARCH COMMITTEES:    
Animation    
  Ben Ridgway, Chair  
  Martha Gorzycki  
  Joe McBride  
  Steve Choe  
  Laura Green  
Endowed Chair In African American Studies Jenny Lau, Chair  
  Aaron Kerner  
  Greta Snider  
  RL Rutsky  
  Elizabeth Ramirez-Soto  
Endowed Chair In Social Justice Fiction Filmmaking (Migration, Race…Latinx, Native American) Weimin Zhang, Chair  
  Scott Boswell

 

  Julian Hoxter  
  Katie Morrissey  
  Alex Nevill  
MAJOR LOAD SERVICE COMMITTEES:    
Retention, Tenure and Promotion Aaron Kerner (Chair) 3rd year
  Daniel Bernardi 2nd year
  Greta Snider 2nd year
  Ben Ridgeway 2nd year
  RL Rutsky  
  Julian Hoxter  
  Steve Choe 2nd year
Curriculum Jenny Lau (Co-Chair) 2nd year
  Greta Snider (Co-Chair)  
  Elizabeth Ramirez-Soto 2nd year
  Laura Green  
  Rosa Park (Shadow)
  Bethany Sparks (Shadow)
Assessment (7th Cycle Program Review, 2019-20) Johnny Symons (Spring Chair) 3rd year, Writing Up
  Martha Gorzycki (Spring)  
  Aaron Kerner (Spring)  
  Steve Kovacs  
  Joe McBride  
  RL Rutsky (Fall Chair) Data-Gathering
  Ben Ridgway (Fall)  
  Elizabeth Ramirez-Soto  
  Katie Morrissey  
MEDIUM LOAD SERVICE COMMITTEES:    
Governance Greta Snider (Chair) 3rd year
  Aaron Kerner 3rd year
  Daniel Bernardi 3rd year
  Weimin Zhang 3rd year
Communications (Instagram, Facebook, Twitter, Web) Daniel Bernardi 3rd year (Facebook)
  Scott Boswell (Chair)  
  Greta Snider  
  Alex Nevill  
  Katie Morrissey  
Equity Diversity Inclusion Access Pat Jackson (Chair)  
  Johnny Symons  
  Scott Boswell  
  Laura Green  
Graduate Committee Steve Choe (M.A. Coordinator)  
  Weimin Zhang (M.F.A. Coordinator)  
  Celine Shimizu (Director)  
     
Scholarship And Awards Julian Hoxter (Chair) 2nd year
  Johnny Symons  
  Elizabeth Ramirez-Soto  
Development Daniel Bernardi  
  Julian Hoxter  
  Weimin Zhang  
AD HOC COMMITTEES    
Faculty Leave With Pay    
  Steve Choe (Chair) 3rd year
  RL Rutsky  
Ad Hoc Committees: 2019-2020
Committee Person Years
Tech Advisory Production Coordinator  
  Greta Snider 3rd year
  Alex Nevill 3rd year
  R.L. Rutsky 3rd year
  Weimin Zhang 3rd year
  Arthur Farkas (T) 3rd year
  Laura Green  
Lecturer Hiring Committee R.L. Rutsky 3rd year
  Steve Choe 3rd year
  Alex Nevill  
Film Finals Selection Panel Laura Green 2nd year
  Katie Morrisey

2nd year

  Rosa Park  
  Bethany Spark  
     
MA Section Comiittee (Steve Choe to recruit)  
     
M.F.A. Selection Committee (Weimin Zhang to recruit)  
     
Undergraduate Club Faculty Liaisons Cinema Collective - Scott Boswell

 

  DKA - Julian Hoxter  
  Animation Society - Martha Gorzycki  
Junior Faculty Mentors

Weimin Zhang—Bethany Sparks

 
  Steve Choe—Rosa Park  
Sneak Preview

Johnny Symons

2nd year
  Laura Green 2nd year
  Katie Morrissey 2nd year
SF STATE CINEMA SERVICE 2019-2020 AND INDIVIDUAL LIST OF FACULTY MEMBERS
Full Professors:
Celine Shimizu: Director and Graduate Committee  
Daniel Bernardi: RTP, Governance, Communications and Development  
Martha Gorzycki: Search, Assessment (Sabbatical)  
Pat Jackson: EDIA (Chair) (FERP)  
Aaron Kerner: Search, RTP Chair, Governance, Assessment  
Steve Kovacs: Assessment (Fall) (FERP)  
Jenny Lau: Search Chair,  Curriculum Co-Chair,  (Sabbatical)  
Joe McBride: Search and Assessment  
Britta Sjogren: Sabbatical  
Greta Snider: Search, RTP, Curriculum Co-Chair, Communications  
Weimin Zhang: Search Chair;  Governance, Graduate, Development  
Associate Professors:
Steve Choe: Search, RTP, Graduate, Faculty Leave with Pay  
Julian Hoxter: Search, RTP, Awards Chair, Development   
Ben Ridgway: Search Chair, RTP, Assessment  (Sabbatical)  
RL Rutsky: Search, RTP, Faculty Leave with Pay, Assessment (Fall Chair)  
Johnny Symons: Assessment Chair, EDIA, Awards (Sabbatical)  
Assistant Professors:
Scott Boswell: Search, Communications Chair, EDIA  
Laura Green: Search, Curriculum, EDIA, Tech Advisory  
Katie Morrissey: Search, Assessment, Communications  
Alex Nevill: Search, Communications, Lecturer Hiring Committee  
Rosa Park: Curriculum (Shadow) and Film Finals  
Elizabeth Ramirez-Soto:  Search, Curriculum, Assessment, Awards  
Bethany Sparks: Curriculum (Shadow) and Film Finals  

Cinema Department By-Laws And Procedures (Approved by the Faculty May 2019, Last Amended April 29, 2019)

The Faculty of the School of Cinema have ultimate responsibility for the curriculum and for making recommendations regarding hiring, retention, tenure, and promotion, subject to University regulations (View the faculty manual).

I.    Participation

A.  Membership and Voting Rights

  1. Tenured and tenure-track Faculty in the School, regardless of their time-base or leave status, shall be entitled to full participation in all School voting and meetings.
  2. Faculty on early retirement, regardless of their time-base, shall be entitled to full participation in all School voting and meetings, consistent with University policy.
  3. Lecturers shall have a prorated vote based on their appointment, in accordance with University policy.
  4. The School of Cinema full-time staff shall all be entitled to full participation in all School voting and meetings with the exception of circumstances where School or University regulations explicitly specify otherwise. 
  5. Voting for School Director shall be open to all Faculty in accordance with University policy. 
  6. Student representatives may attend Faculty meetings. Student representatives shall have speaking rights but may not vote.
  7. Only tenure line Faculty may vote on hiring, promotion and retention of tenure line faculty.
  8. In the event that University policies should conflict with these provisions, University policies shall take precedence.

B.   Meetings 

Meetings of the Faculty of the School shall be held at least once a month during the academic year and additionally as necessary.

  1. Meetings shall ordinarily be scheduled and called by the School Director.
  2. Meetings may be called upon the request of one-third of the voting members of the School.
  3. Meetings shall be conducted with Robert’s Rules of Order as a guide.
  4. Quorum shall be set at 50% of the number of voting members in the School who are not currently on leave or early retirement.
  5. Faculty who are unable to attend meetings may submit proxy votes, regarding specific upcoming-minuted proposals, in writing to the Chair of the Governance Committee.
  6. Student representatives may attend Faculty meetings. Student representatives shall have speaking rights but may not vote.

II.  Standing Committees 

A.   Governance Committee

  1. The Governance Committee shall:
    • Review and revise School policies and by-laws for consideration by Faculty.
    • Ensure the currency of the departmental Faculty Manual.
    • Ensure the currency of the description of the School administration’s responsibilities.
    • Identify situations that may need to be addressed by the adoption of further by-laws.
    • The committee has the mandate to propose changes to departmental policies and by-laws but any such proposals require the approval of a majority of Cinema School Faculty present at a properly constituted Faculty Meeting.
  2. The Governance Committee consists of three Faculty members and a student representative.
    • Members shall be recommended by the Director and elected by the voting members as a whole, for three-year terms. Voting members may also nominate members.
    • The committee elects its own Chair.

B.   Curriculum Committee

  1. The Curriculum Committee shall:
    • Review and recommend to the School Director and Faculty any proposed changes in requirements for undergraduate programs, including majors, minors, CEL classes and Junior College class equivalencies in Cinema.
    • Review and recommend to the School Director and Faculty regarding all changes in courses offered by the School, proposals for new courses, or deletion of existing courses.  The Committee may delegate to the School Director the approval of variants of generic courses.
    • Advise the School Director and Faculty regarding all aspects of the undergraduate program, including advising and recruiting of students.
    • Advise the Director and Faculty regarding departmental participation in curricular matters outside the department, including general education and other all-university requirements.
    • All changes to curriculum agreed within the Cinema School must then be taken forward according to University Recommendations.
  2. The Curriculum Committee consists of at least three members:
    • Members shall be recommended by the Director and elected by the voting members as a whole, for two-year terms. Voting members may also nominate members.
    • The committee elects its own Chair.

C.   Graduate Committee

  1. The Graduate Committee shall:
    • Review and recommend to the School Director and Faculty any changes to policies governing the M.F.A. and M.A. programs.
    • Review and recommend to the School Director and Faculty regarding all changes in M.F.A. and M.A. courses offered by the School, proposals for new ones, or deletion of existing courses. All changes to curriculum agreed within the School of Cinema must then be taken forward according to University Recommendations.
    • Advise the to the School Director and Faculty regarding recruiting, admission and advising of graduate students.
    • Recommend candidates to the School Director for all G.T.A., G.A. positions, and for Production Assistants. All effort should be made to take the recommendations and requests of individual faculty into consideration.
    • Assist Coordinators and graduate selection committees with the shortlisting and ranking of applicants to the M.A. and M.F.A. degrees.
  2. The Graduate Committee shall consist of the M.A. and M.F.A. Coordinators and an additional Faculty member (for a total of three Faculty members) as well as a student representative from both the M.A. and the M.F.A.:
    • Members shall be recommended by the Director and elected by the voting members as a whole, to serve three-year terms. Voting members may also nominate members.
    • The Graduate Committee is co-chaired by the M.F.A. and M.A. coordinators.

D.  Retention, Tenure and Promotion Committee

  1. Responsibilities. The RTP Committee shall:
    • Review and recommend to the to the School Director and Dean regarding retention, tenure and promotion of probationary Faculty.
    • Review and recommend to the to the School Director and Dean regarding promotion of tenured Faculty.
    • Comply fully with all University policies and procedures with all provisions of the collective bargaining agreement.
    • Actively support all Faculty coming up for review and advise on processes, good practice and deadlines in good time.  
  2. Membership. The RTP Committee shall consist of at least three tenured members:
    • Members shall be recommended by the Director and elected by the voting members as a whole, to serve three-year terms. Voting members may also nominate members.
    • The RTP Committee shall elect its own Chair.

E.   Development Committee

  1. The Development Committee shall:
    • Craft and update a strategic fund raising plan for the School of Cinema.
    • Develop list of naming, endowment and scholarship priorities for the School Director and faculty review.
    • Work with the Director and Faculty to identify and cultivate donors.
    • Work with the Director and Faculty to identify grants and funded project opportunities.
  2. The Development Committee shall consist of three members:
    • Members shall be recommended by the Director and elected by the voting members as a whole, to serve three-year terms. Voting members may also nominate members.
    • The Development Committee shall elect its own Chair.

III.Searches and Selection of Faculty and School Directors

A.Tenure-line Faculty

  1. Establishment
    • The Committee will consist of 5 tenured members of the Cinema faculty elected by secret ballot by the Cinema faculty-at-large, including probationary faculty. The faculty may, in exceptional circumstances (such as the necessity to conduct multiple searches in a given year) vote for a 3-member committee, each also elected by secret ballot by the Cinema faculty-at-large, including probationary faculty.
    • In exceptional cases, junior faculty may serve on a search committee if approved by the President of the University according to Academic Senate policy.
    • Tenured faculty can self-nominate or be nominated by other members of the faculty and/or by the School of Cinema Director.
    • To achieve greater diversity across searches, search committee membership should rotate every year.
    • The Director of the School may serve on the search committee, if elected, or submit a separate recommendation.
  2. Advertising
    • The Committee drafts the call for applications and related search documents following the language used by the faculty-at-large to determine and secure the respective search.
    • Search documents are to be approved by the Dean of the College of Liberal & Creative Arts as well as the Dean of Faculty Affairs prior to any marketing.
    • Every effort should be made to advertise to a diverse pool of potential applicants.
    • All faculty in the School of Cinema are encouraged to recruit applicants by forwarding the approved call for applications to colleagues, discussing the strengths of the School, College and University with potential applicants, and addressing basic questions.
      • Once an applicant applies for a position, all future questions with the applicant should be forwarded to the Search Committee.
  3. Applications
    • The Director of the School will charge a member(s) of the staff to support the administrative needs of the Committee, ensuring that each applicant’s file is complete before the Committee begins deliberations and sending out confirmation notices.
    • Only the respective staff member(s), the elected members of the Search Committee, and the Director of the School can review candidate files and upload them in the “Box” folder assigned by Faculty Affairs.
  4. Deliberations
    • All meetings of Search Committee members, whether formal or informal, shall be clearly announced to all members of the Search Committee with written advance notice, so that all Search Committee members may participate, with the exclusion of one-on-one meetings between such parties and the Search Committee Chair acting within her/his formal reporting capacity.
    • Any meeting scheduled with the School Director or Dean will include all duly noted members of the committee unless it is simply for reporting.
    • The Search Committee should produce a “long” list of 7-10 candidates for remote (phone or video) interviews, conduct those interviews, and then, after discussion, produce a “short” list of 3 to 4 candidates for campus interviews for Dean’s approval, on which the Director shall be duly copied within 24 hours of determination of the list.
      • The Director of the School may participate in the remote interviews, but not the deliberations that follow. This is because the Director may elect to write a separate recommendation.
      • While the Committee is not obligated to solicit the opinion of the School Director, such solicitation is encouraged in the spirit of collegiality.
      • The Search Committee will present its list of proposed candidates to the Cinema Faculty for a vote of approval prior to submitting the list to the Dean.
    • In the event that a candidate is eliminated from the list for campus visits for whatever reason (e.g., a candidate drops out, the Dean rejects a candidate) the Search Committee should bring an alternative.
    • The Chair of the Search Committee shall regularly report on the progress of the Search to the Director of the School, conveying the names of the selectees, the status of invitations, any budget overages planned, etc.
    • Any changes to the composition of the finalists must be reported to the Chair immediately.
  5. Campus Interviews
    • It is always advisable to have at least three candidates come in for a campus interview.
    • Upon approval of the Dean, the committee organizes campus visits to include all of the:
      • Providing cover letters, syllabi, CVs and sample work to the faculty-at-large;
      • Interview with the search committee;
      • Interview with the Director of the School;
      • Interview with the Dean;
      • Interview with the Provost if the position comes with tenure;
      • Teaching demonstration and/or student critique;
      • Research/creative work presentation;
      • Meetings with select students;
      • A social event such as lunch or dinner.
    • All faculty not on leave should at minimum arrange to attend the presentation and a social event for each candidate. Faculty not on the Committee may volunteer to help by escorting interviewees to campus appointments, airport pick-ups, etc.
  6. Recommendation
    • Only after references have been strictly vetted for all interviewed candidates shall the Search Committee convene to deliberate on its recommendation.
    • Once determined, the Search Committee shall report its deliberation result to the Director, and shall bring their recommendation to the faculty at large at the earliest scheduled faculty meeting.
      • The committee can recommend one candidate, rank the candidates, recommend two candidates, or recommend extending the search to the following year.
    • The faculty-at-large should discuss the strengths and weaknesses of each candidate brought to campus, hear a full report of the reference checks, consider the preliminary recommendation offered by the Search Committee, and ask questions of the Search Committee and School Director. At the conclusion of the meeting, the faculty-at-large, including untenured faculty, offers its recommendation to the Search Committee, who shall not vote in this instance, nor shall the School Director.
      • The recommendation should be conducted by secret ballot.
    • If the faculty vote produces a different result from the recommendation of the Search Committee, the Search Committee reconvenes to discuss whether or how to amend their recommendation. In such a case, the Search Committee will conduct a second secret ballot vote to determine its final ranking, and thus recommendation to the Dean.
    • The Search Committee’s recommendation to the Dean, on which the Director shall be copied, should summarize the rationale behind its recommendation along the lines of the search ad and the position description. In its recommendation, the Committee should also clearly report the recommendation made by the faculty-at-large, providing the final faculty ballot count.
    • If not on the Search Committee, the Director of the School will submit a separate recommendation. The recommendation may concur with the recommendation of the Search Committee, or offer an alternative recommendation. The Director’s letter should summarize his or her rationale.
  7. Candidate
    • The Director of the School makes both the Committee recommendation letter and Director recommendation letter available to the faculty-at-large.
    • Once a recommendation is accepted by the Dean, the Committee’s work is complete and it falls to the Dean to negotiate with the selected candidate(s).
    • The Director of the School provides all required search documents to Faculty Affairs, to be provided by the Chair of the Search Committee.

B. Election of School Director

  1. Voting rights:
    • All tenured and tenure-track Faculty members shall be entitled to one full vote, regardless of their time-base during the semester of the selection process.
    • Faculty on early retirement shall be entitled to one full vote, regardless of their time-base during the semester of the selection process.
    • Lecturers shall be entitled to pro rata participation in Director voting and faculty meetings consistent with University and Trustee policy.
  2. The nomination process for internal candidates shall be:
    • A call for nominations shall go out to all permanent and temporary Cinema faculty.
    • A sub-committee consisting of at least three Faculty members, elected by the Faculty as a whole, shall serve as a nominating committee.
    • The sub-committee will receive the nominations and determine who is willing to stand for election.
    • Candidates will submit written proposals or statements to the faculty for consideration and also vet questions from faculty at a meeting that has been scheduled with due notice to all voting members.
    • Ballots shall be distributed to all Faculty with voting rights as discussed above.
    • If no candidate receives a majority of the votes cast, the candidate with the lowest number of votes shall be dropped from the ballot and another vote taken, until one candidate receives a majority of the votes cast.
  3. External searches: In circumstances where the University has approved an external search, a Search Committee shall be formed, which shall be a sub-committee of the hiring committee. The hiring committee shall be the Faculty as a whole.
  4. In circumstances where an Acting Director is required for leave or sabbatical cover, or during the period of an external search (for example), the nomination process shall be the same as for the internal election of a new School Director.
  5. In all other matters the School follows the existing Academic Senate policy. In the case of contradiction, Academic Senate policy shall take precedence.

IV. School Administration

A.  The School Director

  1. View the current senate policy outlining the duties of the School Director.

B.   The MFA Coordinator

  1. The MFA Coordinator shall be recommended by the Director, or nominated by the faculty, and elected by the voting members as a whole for a term of three years.
  2. Duties of the MFA Coordinator: to supervise the MFA program; manage the application and selection process for MFA admissions; manage an active induction and orientation process for incoming MFA students; conduct MFA program review and assessment; ensure reasonable access and availability to MFA students in person and by email. 
  3. Coordinate with the Director and Faculty hiring and deployment for all GA, GTA and Production Assistant posts for MFA students.
  4. Monitor and, where necessary, manage the revision of MFA class and program descriptions in the Bulletin.
  5. The MFA Coordinator shall receive one ‘individual instructional course’ per semester as part of their “three and three” teaching load.

C.   The MA Coordinator

  1. The MA Coordinator shall be recommended by the Director, or nominated by the faculty, and elected by the voting members as a whole for a term of three years.
  2. Duties of the MA Coordinator: to supervise the MA program; manage the application and selection process for MA admissions; manage an active induction and orientation process for incoming MA students; conduct MA program review and assessment; ensure reasonable access and availability to MA students in person and by email. 
  3. Coordinate with the Chair and Faculty hiring and deployment for all GA, GTA and Production Assistant posts for MA students.
  4. Monitor and, where necessary, manage the revision of MFA class and program descriptions in the Bulletin.
  5. The MA Coordinator teaches CINE 852 as part of their 3 and 3 teaching load.

D.  The Undergraduate Coordinator

  1. The Undergraduate Coordinator shall be recommended by the Director, or nominated by the faculty, and elected by the voting members as a whole for a term of three years.
  2. Duties of the Undergraduate Coordinator: to supervise the undergraduate program; conductbriefings for prospective undergraduate students at University events; conduct an active induction and orientation process for incoming students; ensure reasonable access and availability to students in person and by email; conduct undergraduate program review and assessment; conduct advising sessions for new students; serve as a resource on General Education questions; make recommendations for curriculum development to the Curriculum Committee.

E.   The Internship Coordinator

  1. The Internship Coordinator shall be recommended by the Director, or nominated by the faculty, and elected by the voting members as a whole for a term of three years.
  2. Duties of the Internship Coordinator: to supervise all internships offered by the School.
  3. Ensure all external internship companies meet the strict standards of Executive Order No. 1064, including maintaining all appropriate and required paperwork and agreements, conducting yearly site visits, and grading.
  4. Maintain a list of all internship opportunities; advertise the opportunities to Cinema students on a regular basis using, at the very least, the Schoolt’s website and Facebook page.
  5. Monitor and, where necessary, manage the revision of the internship courses and program descriptions in the Bulletin.
  6. The Internship Coordinator shall receive one "individual instructional course" per semester, specifically the “internship” course, as part of their “three and three” teaching load.

F.   School of Cinema Staff Duties

Staff positions and responsibilities are determined by Human Resource Position Descriptions located in the College Dean’s office.  Staff is managed by the Director of the School.

  1. The Office Manager maintains School budgets, accounts, and financial records; hires, trains, and supervises School office staff, including student workers; maintains faculty evaluations, and currency of School databases and directories that contain faculty and curriculum data; provides administrative support for Lecturer, Graduate Teaching Associate, and Graduate Assistant appointments; for HRTP processes, including file maintenance and documentation; for curricula-related activities and reviews; and for Director as needed.

  2. The Academic Services Coordinator builds and maintains the class schedule for all semesters in consultation with the Director; coordinates scheduling of events in Coppola Theatre; provides administrative support for the MA and MFA programs, including admissions, correspondence with prospective and current students, and assistance for graduate coordinators as needed; and, for annual School scholarship application and selection process.

  3. The Production Coordinator schedules use of the Sound Stage, the Edit Cage, and Digital Cinema Lab; oversees, with the School Director, the production budget; facilitates the advanced production pool process; coordinates staff support to the production dimensions of the unit. The Production Coordinator also teaches two courses per semester, supervises internships and independent studies, and sits on MFA review panels.

  4. The Lead Technical manages the Foley Stage, sound mixing rooms, and telecine machine; ensures that the Sound Stage, green room (where lights, flats and sets are stored), the Coppola Theatre, Cinema Studies Center, media library and archive, sound libraries, and post-production labs meet all safety and curricular requirements; troubleshoots and repairs equipment; and supervises student support staff.

  5. The Equipment Room Manager maintains equipment inventory of digital and motion picture cameras, light kits, sound equipment, and related production technologies; checks in and out equipment to students; troubleshoots and repairs equipment; and supervises student support staff.

G. Offices and Cinema Space Management

  1. Space allocation is determined by the Dean of the College. 
  2. The Director of the School of Cinema manages Cinema spaces.
  3. When offices are vacated, or should new offices become available, the Director should make every effort to offer newly opened offices based on seniority. Seniority is determined first by the year each professor earned his or her academic rank.  

H. Advising Responsibilities

  1. According to Academic Senate policy, and as outlined in the Faculty Manual,all faculty are required to advise students.
  2. The School of Cinema requires that its faculty hold one office hour per-course taught (the exception being one-unit courses). For faculty teaching a standard 3-course load, at a minimum faculty are required to hold two advising hours on campus—an additional advising hour may be scheduled on an electronic platform.
  3. MA and MFA Coordinators are not required to advise undergraduate students.
  4. In accordance with the Faculty Manual, each faculty are evaluated for their efficacy in student advising. The RTP determines the means by which that assessment is made.

V. Retention, Promotion and Tenure Criteria

The Cinema Department’s own criteria for RTP are available from the San Francisco State University Faculty Affairs Website, here: http://academic.sfsu.edu/facaffairs/retention/ as are the general University criteria.

VI. Appointment of GA/GTAs

A. Principles

  1. The School supports the training and employment of graduate students through all of the unit's operations.
  2. To be eligible for a GA or GTA position, Cinema graduate students must first take and pass CINE 852.
  3. In all situations, the graduate student either working as a GTA, GA, ISA or or enrolled in 852 may not earn credit for the course they are teaching.
  4. Since only four units of instructional support can be applied to a graduate student's degree, Cinema graduate students cannot enroll in more than four units of instructional assistance coursework without the written permission of the Director.
  5. Graduate students enrolled in undergraduate courses must complete additional coursework as specified by the instructor. Graduate students in an undergraduate class should not be grading any work done by other classmates in the same course.
  6. To ensure the School meets the requirements of the Collective Bargaining Agreement AFL-CIO, Cinema graduate students cannot teach, grade or assist in the administration of a Cinema course on a volunteer basis without the written permission of the Director.

B. Procedures

  1. The Director identifies the number of GA and GTA positions and the courses those positions are to support with an eye on supporting as many graduate students as possible. In the end, the number of positions is to be based on the needs of the curriculum and funding.
  2. The Director puts out a call for applicants as soon as practicable and at least one months prior to the start of each semester, and simultaneously notifies the faculty. The application will consist of a one-page form filled out by the student and the student’s resume. The Grad Committee coordinates with the Cinema office staff to receives and organizes all applications.
  3. The Graduate Committee (excluding student representatives) reviews applications and determines all selections. Criteria include completion of CINE 852, the applicant’s background and experience, past performance, and input by individual Faculty. Preferences, if any, should be directed to the Graduate Committee and the Director, and will be honored to the extent possible.
  4. When possible, selectees should come equally from the MA and MFA programs.
  5. The Director notifies the final selectees and faculty once positions are accepted and, per university guidelines, prepares all contracts.

VII. Curriculum

A. Distance Learning

The School supports distanced learning as one element in its curriculum, within the following parameters:

  1. No more than 18 distance learning units may be applied to the major.
  2. No student can be required to take an online course. To assure that this is the case, undergraduate core and foundational courses offered online during any regular academic year must also be offered on campus during the same academic year. In addition, a sufficient number of elective courses must be offered on campus every semester to ensure that students can complete the program in a timely manner without relying on online courses.
  3. No faculty member can be required to teach an online course.
  4. Faculty who create online materials retain the rights to those materials. This includes streaming audio-video lectures and interactive learning modules they have designed and created. Such material cannot be used without the permission of the faculty member who created it.
  5. Peer reviews of teaching effectiveness in distance learning courses may be conducted in ways analogous to their conduct on campus.
  6. The Department may create multiple sections of an online course with different sections designed and taught by different members of the faculty.
  7. Student evaluation of teaching effectiveness procedures for online courses will be developed and analyzed in comparison to on-campus courses.

B. Course Fees

  1. The School of Cinema supports the application of course fees only when doing so meets California State University Executive Order 1034, Attachment 3 Miscellaneous Course Fee (MCF) Policy.
  2. The faculty must vote on the adoption of proposed course fees before the application to adopt a course fee is advanced to the administration for review and approval/disapproval.
  3. Faculty are encouraged but not required to off-set the approved fee charged to students in courses they are scheduled to teach by reducing or eliminating expensive textbooks from their respective syllabi (perhaps adopting the use of a course reader composed of extant articles).
  4. The fee amount will not be adjusted without a majority vote of the faculty. If it is adjusted, the Registrar's office will be notified and the official amount adjusted as agreed upon by the faculty.
  5. Faculty will not be responsible for requiring students to show proof that they have paid the fee. All fees will be collected by the Registrar in accordance with university policies. The Registrars office will be charged with ensuring students pay their respective fee.
  6. The voting members will meet at least once a year during a regular scheduled faculty meeting to review extant course fees in an effort to ensure that the fee amount is appropriate and necessary. Fees will be lowered and/or removed by a majority vote of the voting members present at the meeting.
  7. The Director will monitor reconciliation of fees collected with allocations to the designated School accounts.

VIII. Amendment

These by-laws may be amended by a quorum (see I B 4 above) of the voting members at a School meeting.

IX.Rights

The enumeration of rights granted under these by-laws should not in any way be construed to deny or disparage others retained by Cinema Department Faculty and Staff.